Learn

Essentials introduced you to the considerations and the options that are available for licensing the use of PAF®. In Learn, we seek to build your knowledge by using simple diagrams to illustrate the licensing relationships that exist, and explain how to correctly and consistently license the data. Click on the headings below to access this information.

Once there you should first view the Learn diagram to find out more about each topic before moving on to apply your knowledge in Scenarios.

Learn topics

Accessing PAF on public facing websites

Using PAF for E-commerce (allow your customers to order goods and services online)

Organisations use PAF-based address Solutions on their Websites to make it easier for their customers to buy online and capture the customer's correct address and Postcode. Find out how to license PAF for this type of use.

Using PAF for E-commerce (understanding legal entities and trading names)

Understand how to license End Users where their business operates under different brand names.

Using PAF for E-commerce Websites with very high volume

If you or your End User has a Website with particularly high volumes of use, an alternative licensing option may represent better value. This diagram explains more.  

Cleansing Databases for your own use and on behalf of others

Cleansing databases that you will use

PAF data plays an important role in maintaining the accuracy of records in Customer Databases. Find out how your organisation can benefit from cleansing its databases against PAF.

Cleansing databases for use by other organisations (Bureau Services)

As well as cleansing your own databases, organisations can cleanse databases on behalf of other organisations. Find out more about how to license the use of PAF when providing Bureau Services.

Passing on a large Customer Database 'substantially all'

Find out what licensing restrictions apply when very large databases are cleansed against PAF.

Licensing Customer groups

Providing PAF access for franchises, dealerships and similar groups

Understand how to extend the use of a single PAF Solution to a number of organisations operating under a common brand, and understand what obligations need to be met.

Providing PAF access to Broker groups e.g. independent financial advisors

Discover how to extend the use of a single PAF Solution to separate organisations that operate within a Broker network.

Licensing your Customers

Licensing your customer to use PAF within their organisation

There are a number of circumstances when individuals within an organisation will access PAF, for example, when verifying a customer's address details over the phone. This diagram sets out how to license PAF for this type of use.

Licensing your customer to use PAF within their organisation - role cover

Understand how to count Users for role cover within your organisation.

Licensing your customer to use PAF within their organisation - maternity/paternity Leave

Understand how to count Users when employees are on maternity/paternity leave absence or where they employees resign or are on long term absence.

Licensing your customer to use PAF within their organisation - job sharing

Understand how to count Users for job sharing roles within your organisation.

Licensing your customer - taking advantage of the Organisation Use price cap

Within the licence Agreements, there is a price cap option available for End Users called "Organisational Use". This option may benefit organisations who spend a considerable amount of money licensing PAF with a single Solutions Provider. To find out more, view the diagram.

Determining how many Users of PAF to license

Learn more about what a User is, how to count them and how this information helps when calculating the correct Licence Fees.

Licensing your customer to use PAF within their organisation – Multiple User Blocks

When licensing a large number of Users a Multiple User Block may prove beneficial because it provides a capped fee up for up to 300 Users.

Licensing your customer to use PAF within their organisation – Market Research

Understand how to count users when employees are involved in using PAF for Market Research purposes.

Meeting your Licence Fee return obligations

Recording your Licence Fee returns

Information for Solutions Providers to help understand how to record and report information about End Users and their associated Licence Fees.

Other Licensing Groups

Corporate licences for Parent Companies

Corporate organisations can benefit from licensing PAF on behalf of all of the individual organisations within their corporate group structure. Find out how by viewing our diagram.

Contracting with third party sub-contractors and business process outsourcers (BPO)

End Users can license third parties such as sub-contractors to use PAF on their behalf. Our diagram explains the different licensing relationships and how to license correctly in these circumstances.

Providing 'white label' services

Discover how to license PAF when white labelling your products and services.

Providing PAF for mailing products and services

You can extend your PAF Solution to your business customers and allow them to validate addresses before dispatch and delivery. Find out how by viewing our diagram.

Licence Structures and Contractual relationships

This diagram shows how the contractual relationships work between Royal Mail, Solutions Providers and End Users, and illustrates exactly who can use PAF and for what purposes.

Solution, Promotion and Trial period

Solution Promotion and Trial period.

Solutions Providers benefit from being able to access PAF both for the purposes of developing their Solutions and for demonstrating their Solutions to potential new customers. View the diagram to find out more. 

Understanding licensing restrictions

Adding PAF records to your database (Data Extraction)

There are a number of options and limitations when it comes to adding PAF records to your customer database that are important to understand. This diagram will help explain these further.

Transferring PAF overseas

Some businesses transfer PAF data overseas, sometimes outside of the EEA. View the diagram and scenario to understand Data Protection restictions when transferring PAF data overseas.